Executive Assistant

Hub — Executive Assistant

Hub is one of the fastest-growing data companies, providing real-world training data to the largest AI and robotics companies. Based in San Francisco and backed by Y Combinator and top VCs, its mission is to advance embodied AGI through real-world data and research.

Responsibilities

As Executive Assistant you're the founders' right hand, a multitasker across research, operations and communication.

• Market research on competitors, partners and new markets.
• Drafting contracts.
• Answering emails and group chats, and taking calls.
• Managing small projects, to learn to manage big ones.

Candidate profile

2 to 5 years of experience. More experience is welcome when the track record justifies it. Smart and creative, good at management and operations, with a strong background, ideally from a French business school. We look for outliers with outstanding achievements and grit.

• Fluent in both French and English, spoken and written.
• A true multitasker: research in the morning, a contract by lunch, a partner call in the afternoon.
• Dedicated and service-minded. You make the people around you faster.
• Comfortable taking calls and representing Hub with partners.
• AI native. Proficient with AI and agentic workflows: they're how you research, draft and operate. You research the field daily.
• Big sense of ownership. Every project you touch, small or big, is yours until it's done.
• Passionate about technology. You follow AI and robotics because you love it, not because the job asks.
• Bonus: you're a Hermes Agent user, or run a similar always-on personal agent.

Tools and working stack

Frontier models and deep research agents for market and company research.

• Agents that triage inboxes and group chats and draft the first reply.
• Agentic workflows that automate the operations you optimize.
• Your own agent setup, so the founders' right hand has a right hand too.

Example missions (illustrative, not agreed targets or budgets)

We need a full research of all the egocentric data collection apps on the market right now.

• We have a meeting with a major services marketplace. Do a full research on the company (services, finance, structure, history, decision makers) and prepare a 5-minute brief.
• We need to sign a huge affiliate partner that owns 60 mechanic stores. Think of the terms, draft the contract and get it signed.

Compensation and work authorization

Employer clarification relayed by Victor on 2026-09-25; the original JD remains the source for role responsibilities and work location.

• Around USD 3,000 per month (approximately USD 36,000 annualized), with a somewhat higher or lower base possible depending on the profile; this is a reference budget, not a rigid minimum or maximum.
• Hub says no existing work authorization is required for Account Manager, Executive Assistant, HR Admin & Accountant or Marketing Manager. This is the employer's stated recruiting policy, not a legal conclusion or a promise of visa sponsorship; it does not change the roles' stated locations or work modes.
• Remote.
• Direct work with the founders. Direct work with top AI labs.

Recruitment process stated in the JD

A short application read by the founders. We open your handles first: your LinkedIn, projects you've led, things you've built.

• One conversation, then a task from the real work, like the missions above.
• We watch how you approach the problem, how you break it down, what you measure, and how you verify your own work.
• Final conversation, then answer within 48 hours.
  The 48-hour answer is a stated process target, not a separately verified service commitment.

Application evidence requested

Send us a short application, in your own words. We want to hear the thing you've done that you're the most proud of, your professional handles (LinkedIn, links, etc), and the story behind your achievements.

Compensation/work-authorization update source: employer reply pasted verbatim by Victor into this workspace on 2026-09-25; no direct Slack-message timestamp or permalink was supplied.