HR Admin & Accountant

Hub — HR Admin & Accountant

Hub is one of the fastest-growing data companies, providing real-world training data to the largest AI and robotics companies. Based in San Francisco and backed by Y Combinator and top VCs, its mission is to advance embodied AGI through real-world data and research.

Responsibilities

As HR Admin and Accountant you run Hub's operational backbone: people, access and money. You manage the team on the people side and build a long-term recruitment pipeline.

• Recruitment: manage interviews and build a long-term pipeline for every role we open.
• Employee contracts and onboarding: account access, API keys, everything ready on day one.
• Keep track of every account, API key and access across the company.
• Expenses and salaries, right and on time.
• Invoices: track them, audit them and get them paid, and invoice our clients.

Candidate profile

2 to 5 years of experience in a similar role. More experience is welcome when the track record justifies it. We look for outliers with outstanding achievements and grit.

• Fluent in both French and English, spoken and written.
• Technical. At ease with API keys, access management and the tools our engineers use.
• Extremely organized. Nothing slips, everything is tracked.
• Extremely trustworthy, transparent and accountable. You'll hold contracts, salaries and the keys to every system.
• Good communicator with candidates, the team and our partners.
• CRM operator. Candidates, accounts and invoices live in a system, not in your head.
• AI native. You can build agentic workflows that automate onboarding, access tracking, expenses and invoice audits. You research the field daily.
• Big sense of ownership. If it touches people, access or money, it's yours until it's done.
• Passionate about technology. You love finding the tool, or building the agent, that makes a process disappear.
• Bonus: you're a Hermes Agent user, or run a similar always-on personal agent.

Tools and working stack

Agentic workflows that automate onboarding checklists, access tracking, expenses and invoice audits.

• A CRM and tracking system for candidates, accounts, API keys and invoices.
• Frontier models for drafting, reviewing and reconciling, with a human check on everything that matters.
• Your own agent setup, keeping every checklist moving.

Example missions (illustrative, not agreed targets or budgets)

We need to recruit a new Full Stack Engineer. You manage the pipeline from A to Z, until the contract is signed and they're in a Slack channel with access to all threads, ready to start.

• We need to know how much each employee spends on API credits every month.
• We need to open a new office in Paris: company structure, location, paperwork. We move in within 60 days.

Compensation and work authorization

Employer clarification relayed by Victor on 2026-09-25; the original JD remains the source for role responsibilities and work location.

• Around USD 3,000 per month (approximately USD 36,000 annualized), with a somewhat higher or lower base possible depending on the profile; this is a reference budget, not a rigid minimum or maximum.
• Hub says no existing work authorization is required for Account Manager, Executive Assistant, HR Admin & Accountant or Marketing Manager. This is the employer's stated recruiting policy, not a legal conclusion or a promise of visa sponsorship; it does not change the roles' stated locations or work modes.
• Remote. Paris lab opening soon, and you'll be the one opening it.
• Direct work with the founders, across every part of the company.

Recruitment process stated in the JD

A short application read by the founders. We open your handles first: your LinkedIn and the systems and processes you've built.

• One conversation, then a task from the real work, like the missions above.
• We watch how you approach the problem, how you break it down, what you measure, and how you verify your own work.
• Final conversation, then answer within 48 hours.
  The 48-hour answer is a stated process target, not a separately verified service commitment.

Application evidence requested

Send us a short application, in your own words. We want to hear the thing you've done that you're the most proud of, your professional handles (LinkedIn, links, etc), and the story behind your achievements.

Compensation/work-authorization update source: employer reply pasted verbatim by Victor into this workspace on 2026-09-25; no direct Slack-message timestamp or permalink was supplied.