About the role
The role
We are seeking an experienced and organized Office Manager to oversee the daily operations of our New York office. As an integral member of our team, you will play a pivotal role in maintaining a productive, efficient, and positive work environment for our employees and visitors. This role requires in person work at our New York office Monday through Friday (all NYC-based employees are in office Mon-Fri).
How you’ll contribute
- Facility Management: Ensure the office space is well-maintained, organized, and conducive to a productive work environment.
- Vendor Management: Coordinate with vendors for services such as cleaning, maintenance, and office supplies.
- Supplies and Inventory: Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels.
- Administrative Support: Provide administrative support to the Co-Founder, VP Brand & Marketing. Coordinate meetings, appointments, and conference room bookings. Support other executive calendars as needed.
- Expense Management: Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed.
- Event Coordination: Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials.
- Employee Support: Assist with onboarding new employees, including workspace setup, IT support coordination.
- Front Desk Operations: Manage visitors and direct inquiries to the appropriate departments or individuals.Handle incoming packages, mail, and shipments.
- Ad-hoc Projects: Take on special projects as needed to support company growth and strategic with organizing company-wide initiatives or processes related to operations, HR, or culture. Provide general administrative assistance across teams as required.
