About the role
About Us At Hayden AI, we are on a mission to harness the power of computer vision to transform the way transit systems and other government agencies address real-world challenges. From bus lane and bus stop enforcement to transportation optimization technologies and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive toward a sustainable future. As the Facilities Manager at Hayden AI, you will be the operational backbone of our physical workplaces, ensuring our offices run smoothly so our teams can focus on building the future of intelligent transportation. In this role, you will own end-to-end facilities operations for our San Francisco headquarters and support our growing New York City office, New Jersey office and Los Angeles office, while directly managing one Front Desk Office Specialist. You will report into the Chief People Officer and work closely with IT, Finance, and the broader People team. We are looking for a proactive, service-oriented operator who takes pride in the details, thrives in a fast-moving environment, and brings strong vendor management skills and sound judgment to everything they do. This position is based in San Francisco and is fully on-site 5 days a week given the hands-on nature of
the role.
Responsibilities: Serve as the primary point of contact for all facilities-related requests, managing the Facilities email inbox and triaging issues from employees and vendors in a timely manner. Oversee day-to-day operations of the SF headquarters and support the NYC, New Jersey and LA Offices, ensuring all locations are safe, clean, well-stocked, and functioning at all times. Manage kitchen and office supply procurement, including oversight of the company Amazon Business account; monitor spend and identify cost-saving opportunities. Maintain office equipment, furniture, and common areas; coordinate repairs and maintenance with vendors and building management. Manage employee badge and access control systems, including onboarding/offboarding access, troubleshooting, and coordination with IT. Source, onboard, and manage vendor and contractor relationships across cleaning, maintenance, security, catering, and other facility services. Fleet & Vehicle Management Oversee the company vehicle fleet, including scheduling maintenance, managing registrations, insurance, and compliance
