HR & Facilities Administrator

Coordinate with the US HR team to ensure new employees are set up in Rippling and have access to all necessary tools and systems

Office & Facilities Management

• Serve as the primary liaison with building management for all facilities-related needs, including maintenance, repairs, access, and vendor coordination

• Ensure the office is consistently stocked with supplies, snacks, equipment, and anything the team needs to work comfortably

• Manage relationships with office vendors (cleaning services, pantry suppliers, courier services, etc.) and track related expenses

• Oversee the general upkeep, cleanliness, and organization of the office space

• Coordinate office-related logistics for team events, offsites, or visiting employees from the US

Recruiting & Hiring Support

• Partner with Bangalore-based hiring managers to coordinate and move candidates through the interview process

• Schedule interviews, manage candidate communications, and ensure a smooth, timely hiring experience

• Maintain up-to-date candidate records and pipeline activity in Ashby (our ATS)

• Support job postings, offer letter preparation, and pre-boarding logistics for new hires

• Serve as a local point of contact for candidates interviewing in person at the Bangalore office

What We’re Looking For

• 2–3 years of experience in an office administration, HR coordinator, recruiting coordinator, or facilities management role

• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously

• Excellent communication skills — you’ll work closely with a remote manager, local hiring managers, and candidates

• Proactive, solutions-oriented mindset; you notice what needs to get done and take ownership

• Comfortable working with tools like Slack, Notion, and Google Workspace; experience with an ATS (e.g. Ashby) or HRIS (e.g. Rippling) is a plus

• Professional, warm, and approachable — people should feel comfortable coming to you with questions

• Prior experience supporting a startup or fast-paced tech environment is a bonus

Why AiPrise

• Be a founding member of a growing Bangalore office with real impact on how it takes shape

• Work cross-functionally with a global team and gain exposure to People Ops, recruiting, and startup operations

• Competitive compensation and benefits

• A culture that values “Global First” and “Build Fast, Ship Thoughtfully”

AiPrise is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive team.

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