Executive Assistant

the team from the 888 N Douglas campus with some crossover at 225 S Aviation Blvd. This role combines executive-level administrative support with creating a welcoming and professional office experience for visitors, candidates, and team members.</span><span data-ccp-props="{"201341983":0,"335559740":278}"> </span></p> <p><span data-contrast="auto">You’ll manage calendars, travel, and meetings, coordinate onsite meetings, assist in planning company events, and help keep the office running smoothly. Success in this role requires a self-starter mindset, comfort operating in a fast-paced startup and tech-driven environment, and a strong focus on customer service and hospitality. This is an ideal position for someone who enjoys a mix of front-facing hospitality and behind-the-scenes organization, thrives in dynamic environments, and takes pride in delivering exceptional support.</span><span data-ccp-props="{}"> </span></p> <p><strong><span data-contrast="auto">Reports to:</span></strong><span data-contrast="auto"> Manager of Administration & Executive Projects</span><span data-ccp-props="{"335559739":0}"> </span></p> <p><strong><span data-contrast="auto">Location:</span></strong><span data-contrast="auto"> El Segundo, CA</span><span data-ccp-props="{"335559739":0}"> </span></p> <p> </p> <h2><span data-contrast="auto">Key

Responsibilities</span><span data-ccp-props="{"201341983":0,"335559740":278}"> </span></h2> <p><strong><span data-contrast="auto">Executive & Administrative Support</span></strong><span data-ccp-props="{"201341983":0,"335559740":278}"> </span></p> <ul> <li><span data-contrast="auto">Provide administrative support to the Pharma, BD, and Gov Affairs leadership teams, including calendar management and prioritization, high-profile meeting coordination, and travel arrangements</span></li> <li><span data-contrast="auto">Assist in preparing agendas, presentations, and follow-up materials for executive meetings and conferences</span></li> <li><span data-contrast="auto">Track and manage expense reports for assigned executives</span></li> <li><span data-contrast="auto">Provide backup support to the Manager of Administration & Executive Projects as needed</span></li> </ul> <p><strong><span data-contrast="auto">Reception & Office Operations</span></strong><span data-ccp-props="{"201341983":0,"335559740":278}"> </span></p> <ul> <li><span data-contrast="auto">Greet and welcome visitors, clients, and candidates with professionalism and warmth</span></li> <li><span data-contrast="auto">Answer and direct incoming emails and requests</span></li> <li><span data-contrast="auto">Assist in planning and executing company events, meetings, and celebrations</span></li> <li><span data-contrast="auto">Help with office supply and swag ordering, vendor coordination, and service requests</span></li> <li><span data-contrast="auto">Coordinate logistics as needed for high profile candidate onsite interviews and/or special guests including scheduling, travel, catering, and office tours</span></li> </ul> <p><strong><span data-contrast="auto">General Support</span></strong><span data-ccp-props="{"201341983":0,"335559740":278}"> </span></p> <ul> <li><span data-contrast="auto">Collaborate with internal teams on special projects and ad-hoc administrative tasks</span></li> <li><span data-contrast="auto">Maintain confidentiality and handle sensitive information with discretion</span></li> </ul> <p><strong><span data-contrast="auto">

Qualifications</span></strong><span data-ccp-props="{"201341983":0,"335559740":278}"> </span></p> <ul> <li><span data-contrast="auto">Self-starter with the ability to anticipate needs and work independently</span></li> <li><span data-contrast="auto">Experience in startups and/or fast-paced tech environments preferred - aerospace experience a plus</span></li> <li><span data-contrast="auto">3+ years of administrative or executive assistant experience</span></li> <li><span data-contrast="auto">Strong organizational skills with the ability to manage multiple priorities</span></li> <li><span data-contrast="auto">Excellent verbal and written communication skills</span></li> <li><span data-contrast="auto">Professional presence with strong interpersonal skills</span></li> <li><span data-contrast="auto">Experience in a high-touch, employee-facing or customer service–oriented role (e.g., hospitality, service industry, client services) a plus</span></li> <li><span data-contrast="auto">Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new tools</span></li> <li><span data-contrast="auto">Discreet and able to handle confidential information with integrity</span></li> </ul> <p><strong><span data-contrast="auto">Success in this Role Looks Like</span></strong><span data-ccp-props="{"201341983":0,"335559740":278}"> </span></p> <ul> <li><span data-contrast="auto">The executives’ schedules, travel, and meetings run seamlessly</span></li> <li><span data-contrast="auto">Visitors, candidates, and team members feel welcomed and supported</span></li> <li><span data-contrast="auto">Office events are executed smoothly with attention to detail</span></li> </ul> <p> </p> <h2>Pay Range</h2> <ul> <li>Salary range: $92,820 - $125,580/per year</li> <li>This role is on-site<strong> </strong>in El Segundo, CA</li> <li>Leveling and base salary is determined by job-related skills, education level, experience level, and job performance</li> <li>You will be eligible for incentives in the form of stock options and/or long-term cash awards</li> </ul><div class="content-conclusion"><div> <h2><span data-contrast="auto">

Benefits</span></h2> <p><span data-contrast="auto">Varda offers a comprehensive

benefits package designed to support health, financial well‑being, and a high‑quality workplace experience. Below is an overview of what full‑time employees receive (at this time, interns receive a subset of

benefits):</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p> <p><strong><span data-contrast="auto">Health & Wellness</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p> <ul> <li><span data-contrast="auto">Flexible PTO policy + 12 paid holidays</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li> <li><span data-contrast="auto">100% company-paid Medical, Dental, and Vision insurance plans for employees and dependents with FSA and employer-matched HSA options</span></li> <li><span data-contrast="auto">Voluntary accident, hospital, critical illness, and pet insurance</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li> <li><span data-contrast="auto">$120/month wellness reimbursement for gym and fitness expenses</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li> <li><span data-contrast="auto">12 weeks of parental leave (with supplemental disability leave for CA mothers)</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":720,"335559737":0,"335559738":0,"335559739":0,"335559740":279,"335559991":360}"> </span></li> <li><span data-contrast="auto">Family building, pregnancy, parenting and menopause 

benefits via Maven Clinic</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":720,"335559737":0,"335559738":0,"335559739":0,"335559740":279,"335559991":360}"> </span></li> <li><span data-contrast="auto">Sponsored One Medical memberships for employees and their dependents</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":720,"335559737":0,"335559738":0,"335559739":0,"335559740":279,"335559991":360}"> </span></li> </ul> <p><strong><span data-contrast="auto">Financial & Retirement</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p> <ul> <li><span data-contrast="auto">Substantial incentive equity in a fully funded space start-up</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li> <li><span data-contrast="auto">401(k) retirement plan with 6% employer match (immediately vested)</span></li> <li><span data-contrast="auto">$20/pay period cell phone reimbursement</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li> <li><span data-contrast="auto">Relocation support for new hires, if needed</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li> </ul> <p><strong><span data-contrast="auto">Workplace Experience &

Perks</span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p> <ul> <li><span data-contrast="auto">Fully stocked kitchen with lunch provided daily and dinner provided twice weekly</span><span data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559685":720,"335559737":0,"335559738":0,"335559739":0,"335559740":279,"335559991":360}"> </span></li> <li><span data-contrast="auto">Company and team-bonding events, happy hours and mission-success celebrations</span></li> <li><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}">Complimentary EV charging</span></li> </ul> <p> </p> </div> <h2>ITAR

Requirements</h2> <p>Varda, like all employers, must ensure that its employees working in the United States are lawfully authorized to work in the U.S. Additionally, our employees are exposed to and have access to certain export-controlled items. Because our employees are provided access to export-controlled items, our policy is to only hire “U.S. persons” who are permitted to have access to our technology without an export license.<br><br>“US person” means: U.S. citizen, U.S. lawful permanent resident, or protected individual as defined by 8 U.S.C. 1324b(a)(3) (i.e., individual admitted to the U.S. as a refugee or granted asylum).</p> <p> </p> <div> <h2><span data-contrast="none">E-Verify Statement</span></h2> <p><span data-contrast="none">Varda Space Industries, Inc. participates in the U.S. Department of Homeland Security E-Verify program. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the <a href="https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.e-verify.gov%2Femployees%2Fe-verify-overview&data=05%7C01%7Ctyree%40varda.com%7C22201ef47a8142f3b0a708dbd0f6e47b%7C1b36161382e94a8784f78a213228882f%7C0%7C0%7C638333531041144158%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=3toCq47V%2FiQtV%2B5rEKFG0tfg0yXkNTv4SuLE2Xy40Rk%3D&reserved=0" data-auth="Verified" data-linkindex="5">E-Verify</a> program.</span></p> <p>E-Verify Notice                                                               Right To Work Notice</p> <p><a>Read more</a>                                                                             <a>Read more</a></p> <p>Varda Space Industries is an Equal Opportunity Employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit,

qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, martial status, mental or physical disability, or any other legally protected status.</p> </div></div>

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