Staff Accountant

This position is open to candidates residing in the United States. Applicants must be legally authorized to work in the U.S. We are unable to provide employment visa sponsorship for this position, now or in the future.

At Koala Health, our mission is to make managing your pet’s health simple and enjoyable. We’ve built an innovative online pharmacy that delivers pet medications and supplements in presorted pouches, directly to customers’ doors. As we continue to expand, we’re strengthening our financial infrastructure to support accurate reporting, scalability, and compliance.

We’re seeking a hands-on Staff Accountant to support Koala Health’s accounting operations and help bring key financial close activities in-house as the company scales. Reporting to the Controller, this role will own and support core month-end close activities, balance sheet reconciliations, and day-to-day accounting processes, while working closely with our FP&A Analyst and external accounting partners during the transition.

The Staff Accountant will be responsible for executing and maintaining core accounting processes, with a primary focus on month-end close, journal entries, balance sheet reconciliations, cash and bank tie-outs, payroll reconciliations, inventory accounting, and accounts payable support. The ideal candidate is highly detail-oriented, analytical, and comfortable independently owning recurring deadlines, investigating discrepancies, building processes from scratch, and improving workflows in a fast-paced startup environment.

This is a remote position, with occasional travel to our Boston HQ.

Core Responsibilities

• Support day-to-day accounting operations, including accounts payable, vendor payments, Ramp, employee expense reimbursements, and corporate credit card reconciliations.

• Prepare and post monthly journal entries, accruals, and other recurring accounting entries as part of the financial close.

• Prepare cash and bank tie-outs and maintain balance sheet reconciliations, including inventory, accounts payable, fixed assets, manufacturer rebates, and other key accounts; investigate and resolve discrepancies.

• Own assigned month-end close activities and support the broader closing process under the Controller’s direction, ensuring schedules, reconciliations, journal entries, and supporting documentation are accurate, complete, and ready for review by established deadlines.

• Partner with the Controller and external accountants to transition financial close activities in-house and ensure transactions are appropriately recorded and classified in accordance with U.S. GAAP.

• Maintain accounting schedules, close documentation, and records to support accurate financial reporting, internal controls, and audit readiness.

• Prepare and support inventory reconciliations and related accounting entries, working cross-functionally to resolve differences between operational and financial records.

• Prepare payroll reconciliations and related journal entries and investigate discrepancies.

• Partner with external accountants, tax advisors, and internal stakeholders to resolve accounting and tax-related issues as needed.

• Track recurring accounting and close deadlines to ensure deliverables are completed accurately and on time.

• Prepare and review sales tax reconciliations and support related filings in partnership with external advisors and third-party providers.

• Support recurring business and employee-related tax and compliance filings, including items such as Form 720/PCORI fees and other required federal, state, and local filings, in partnership with HR & Controller.

• Respond to accounting and payment-related questions from employees and internal stakeholders.

• Identify discrepancies, research issues, and drive items through resolution.

• Develop and maintain documentation for accounting and financial close workflows.

• Identify opportunities to automate and improve accounting processes, internal controls, documentation, and operational efficiency, including through effective use of AI and automation tools.

• Partner closely with the Controller and FP&A Analyst to ensure actuals are complete and accurate, and support ad hoc accounting and finance projects as needed.

Basic Qualifications and Skills

• Bachelor’s degree in Accounting, Finance, or a related field.

• 2 - 4 years of accounting experience, ideally including meaningful month-end close experience within a growing business or public accounting environment.

• Strong understanding of accounting fundamentals and U.S. GAAP.

• Hands-on experience with journal entries, accruals, balance sheet reconciliations, accounts payable, and month-end close processes.

• Strong attention to detail and analytical skills, with the ability to identify discrepancies, investigate root causes, and maintain accurate financial records.

• Strong organizational and time-management skills, with the ability to independently manage recurring deadlines and multiple priorities

• Comfortable using AI and automation tools to improve accounting workflows and efficiency.

• Strong Excel or Google Sheets skills and experience with QuickBooks or a similar accounting system.

• Ability to work cross-functionally and communicate clearly with both financial and non-financial stakeholders, including close partnership with FP&A.

• Comfortable working independently in a fast-paced startup environment where processes and systems are evolving and may need to be built, documented, and improved from scratch.

Preferred Qualifications

• Experience with payroll accounting and payroll reconciliations.

• Experience with inventory accounting and inventory reconciliations.

• Audit or public accounting experience, or experience supporting an external audit.

• Experience with QuickBooks and expense-management platforms such as Ramp and/or Brex.

• Prior experience in a startup, e-commerce, healthcare, pharmacy, or other high-growth environment; experience transitioning accounting activities from an outsourced provider to an internal finance team is a plus.

• CPA or CPA-track a plus.