About the role
Administrative Assistant at Zeitview zeitview.com Website Back to all openings See all the jobs at Zeitview here: http://zeitview.recruiterbox.com/jobs Administrative Assistant Rio de Janeiro , State of Rio de Janeiro , Brazil | Full-time | Fully remote Apply with Linkedin Apply with Indeed Apply *We are open to candidates anywhere in Brazil*
About Us : Zeitview is the leading intelligent aerial imaging company for high-value infrastructure, providing businesses with actionable, real-time insights to recover revenue, reduce risk and improve build quality. We serve customers in the solar, wind, insurance, construction, real estate, and critical infrastructure industries. Trusted by the largest enterprises in the world, Zeitview is active in over 70 countries. Our mission is to accelerate the global transition to renewable energy and sustainable infrastructure through advanced inspection solutions. Take a look at our latest achievements here !
About
the Role : We’re looking for a full-time Administrative Assistant to support our Wind team. This person will be responsible for preparing, organizing, and distributing HSE (Health, Safety, and Environmental) documentation to clients while coordinating closely with local Safety Technicians to ensure accuracy, compliance, and timely submission of required materials. In addition to managing documentation, this role maintains records and serves as a key liaison between field teams and clients to address documentation requests or updates. The ideal candidate demonstrates strong organizational skills, attention to detail, clear communication, and a proactive approach to supporting compliance and operational excellence.
Responsibilities : Provide HSE documentation to clients via web platform or email Interface with local safety technician in the preparation of new documents Handle invoicing processes with both subcontractors and clients. Create service orders in the company system and also update statistical data. Interface with subcontractors for service mobilization and ensure they have necessary documentation for missions. Interface with clients to define mobilization dates and other related tasks Plan and assist in the development of operations training and workflows. Communicate with local stakeholders to determine operational