About the role
Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better. We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us! Job Description Job Summary The Office Administrator manages daily administrative and operational activities of the office in India. You will ensure smooth office functioning by coordinating administrative tasks, supporting management and employees, complying with local statutory
requirements, and maintaining effective communication with vendors and service providers. Your
Responsibilities Office Administration & Operations Oversee daily office operations and ensure a clean, organised, and functional work environment Handle front office activities including calls, emails, couriers, and visitor management Coordinate and support travel arrangements. Include making flight, hotel, visa and local transport arrangements. Draft, format, and maintain official correspondence, reports, and presentations Manage calendars for stakeholders i.e., Directors, Managers Records & Documentation Maintain physical and digital filing systems in compliance with company policies Handle confidential documents with discretion Maintain vendor contracts, office licenses, and statutory records Assist to process T&E claim via Concur Perform shopping cart for department Real time update of Management Movement Chart and SOP in sharepoint Real time update of Department Organization Chart in Team Set up meetings, secure of booking rooms, Minutes taking at weekly Department meeting, create slides and reports Vendor & Facility Management Coordinate with vendors for office supplies, stationery, pantry, housekeeping, security, and maintenance Raise purchase requests, track invoices, and follow up on payments Liaise with building management, landlords, and service providers Assist with Vendor Registration Process. HR & Payroll Support Assist HR with employee onboarding and exit formalities Maintain employee records respective asset records. Support payroll coordination by sharing attendance, reimbursements, and employee data Assist with statutory compliance documentation E.g. Export Oriented Unit. Finance & Compliance Support Assist accounts team with invoice processing, expense claims, and petty cash management Coordinate GST-related documentation for vendors (invoices, GST numbers, etc.) Support audits by maintaining records and coordination Coordination & Communication Act as a point of contact between internal teams, management, and external stakeholders Follow office policies and administrative procedures, and communicate to ensure they are followed. Provide general administrative support to leadership as required Ensure consistent, and effective delivery of information and assignment between and managers and department The Essentials - You Will Have: Education background - Bachelor of Technology At least 5 years' relevant experience in administrative field Experienced in Minutes Writing, Travel Arrangement We will prefer candidates proficient in Microsoft tools - Outlook, Word, PPT, Excel. Experience in Concur, Shopping Carts, Meal arrangements will be an added advantage You will have Good knowledge of Indian office practices and vendor coordination Experience with HR processes and statutory