About the role
About Base Base is America’s next-generation power company. We’re rebuilding the foundation of modern civilization–electricity–by deploying a vast network of distributed batteries that is transforming today’s fragile, centralized grid into a resilient and abundant system. We are engineers, operators, and creatives solving some of the most complex, interdisciplinary challenges of our time.
About
the Role Base Power Company is seeking a highly organized and detail-oriented Fleet Management Associate to own the day-to-day operations of our vehicle fleet. This role handles the administrative, compliance, and vendor coordination work that keeps our fleet running safely, legally, and efficiently. What You’ll Do Maintain accurate fleet records including vehicles, maintenance schedules, compliance documentation, and checkout forms Monitor weekly driver inspection reports, ensure they're completed on time, and follow up on findings Review PM schedules, create work orders, and coordinate maintenance and repairs with vendors to minimize downtime Manage insurance claims from first notice through resolution, coordinating with providers and repair shops Track fleet damage incidents and compile regular fleet reports Monitor fuel card activity for alerts and policy violations; process fuel card and toll bill payments on schedule Maintain registration records, coordinate driver inspections required for renewals, and order and install license plates, toll tags, and telematics devices as needed Review telematics data in Samsara to identify policy violations (speeding, mobile phone use, etc.), assign coaching sessions, and track completion What You'll Bring 2+ years in fleet administration, logistics, or operations coordination Experience with a fleet management system — Fleetio and Samsara preferred Strong organizational and follow-up skills with the ability to manage multiple vendors and deadlines simultaneously Comfortable with bill payment, invoice reconciliation, and financial recordkeeping Familiarity with state vehicle registration processes and insurance claim coordination Prior work with fuel card programs (WEX, Fuelman, or similar) is a plus Knowledge of DOT inspection