About the role
About Mach Industries Founded in 2022, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms . At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 220 employees , we operate with startup agility and ambition. Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.
The Role Mach Energetics Technical Services Division is seeking an Administrative Specialist to provide administrative and budget execution support to the Propellants Branch (RQRM). The individual will support day-to-day office operations, assist with budget tracking and execution activities, and ensure timely communication and organization across government and contractor teams in a fast-paced environment. Key
Responsibilities Prepare and track financial and performance reports in support of RQR division and branches planned budget execution as applicable. Attend financial execution and program management meetings for the division, branch, and program manager(s) as applicable. Assist in the preparation and gathering of program/project funding documents and contracting packages ensuring compliance with all AF/SF regulations and guidance. Forms used may include: AF Form 9, Market Research Report, vendor quotes, or others as government guidance dictates. Provide management and administrative support to the Branch Government Purchase Card(s) (GPC). Duties will include: Receiving purchase requests and formatting to GPC logbook standards, researching, and verifying mandatory sourcing for original and replacement orders if an item was canceled, obtaining records including, but not limited to: Purchase Requests, Order Confirmations, Cancellations, Receipts, Invoices, and Proof of Receipts included in the GPC cardholder(s) books (electronic and/or paper). The contractor(s) will have a working knowledge of these documents and be able to assist the government cardholder(s) during monthly GPC reconciliations. The contractor(s) may be requested to attend annual GPC audits with GPC cardholder(s). Maintain required RQRM bulletin boards across assigned locations. Pick up mail from LMCA and disburse mail to the mailboxes in the mail room twice per week. Maintain a log of all RQRM safety, SOPs, Permits, and other documents that need to be reviewed and re-approved on a regular basis. Notify the appropriate government personnel of upcoming documents that need to be renewed at least forty-five (45) days prior to its renewal date. Track progress of each document through the approval process. Required