About the role
Job Family: Proposal Management Travel Required: Up to 10% Clearance Required: None What you will do: Guidehouse is looking for an experienced Federal Proposal Coordinator to support US government proposal deliverables, typically delivered in MS Office applications and Adobe Acrobat. At Guidehouse, proposal coordinators often support a Proposal Manager with proposal development activities, such as coordinating cross-function inputs, team communications, document version control, compliance, and production activities to generate complete, accurate, and on-time submissions. In addition, our proposal coordinators coordinate many smaller proposals and RFI responses independently. The successful candidate must demonstrate an ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail. This is not a remote position; we are looking for someone in the DMV who can work a few days per week in our offices in Tysons Corner, Arlington and/or Rockville. Must be a US citizen due to the nature of the work. Job Description/
Responsibilities: Support a Proposal Manager on large ($20M or higher contract value), complex US government proposals with proposal development activities, such as coordinating cross-function inputs, team communications, document version control, compliance, and production activities. Independently coordinate RFI responses and small (< $20M contract value) proposals. Prepare and maintain proposal schedules and collaboration workspace (Teams/SharePoint). Create proposal templates in MS Word (tailored text styles, layout, format) that align with RFP
requirements and corporate branding. Learn and adapt to new technologies such as proposal management software and AI tools as they are adopted. Assemble draft response content using proposal content system. Prepare proposal compliance matrix, proposal outline, and internal production/status forms. Schedule and coordinate logistics for proposal kick-off meetings, stand-up meetings, editorial and quality/compliance reviews, and production activities (hardcopy, email, upload). Take and distribute meeting notes with action items, assignments, and deadlines clearly noted. Track action items and escalate issues in a timely manner. Follow up proactively with proposal contributors to confirm that assignments are completed as specified and within deadline. Perform compliance checks while compiling proposal documents or volumes to confirm that material provided by contributors meet RFP