About the role
Job Family: Operational Effectiveness Consulting Travel Required: None Clearance Required: Active Secret What You Will Do: The Executive Assistant provides high-level administrative, operational, and communication support to senior leadership and front office staff within the Department of State. The incumbent will independently perform administrative management functions, lead efforts to resolve administrative challenges, apply new policies, maintain administrative systems, and prepare required administrative documentation. Additionally, they will perform a broad range of technical and program management tasks in support of office, project, and program functions. Day to day
responsibilities include: Compose correspondence for leadership signature and route documents for action with follow-up to ensure timely completion. Serve as a primary point of contact for internal and external stakeholders requiring Front Office engagement. Manage calendars, schedules, and operational trackers to keep leadership informed and prepared. Monitor, track, and manage all incoming taskers, action items, and deadlines using established tools. Support time and attendance activities; familiarity with TATEL is strongly preferred. Manage and administer SharePoint sites, including content, permissions, and workflow automation. Develop interactive dashboards and reporting tools using MS Power BI. Collaborate with stakeholders to assess knowledge management needs and recommend effective solutions. Assist with development and maintenance of internal and external websites. Submit purchase requests for contract services through Ariba and complete annual property reports. What You Will Need: An ACTIVE and CURRENT SECRET federal security clearance Bachelor's Degree FIVE (5) years of increasingly responsible administrative or secretarial experience, including TWO (2) years supporting executive-level management Strong working knowledge of SharePoint administration and configuration Intermediate to advanced proficiency in Microsoft Office Suite and related tools What Would Be