Workplace Manager

Cohesity is the leader in AI-powered data security. Over 13,600 enterprise customers, including over 85 of the Fortune 100 and nearly 70% of the Global 500, rely on Cohesity to strengthen their resilience while providing Gen AI insights into their vast amounts of data. Formed from the combination of Cohesity with Veritas’ enterprise data protection business, the company’s solutions secure and protect data on-premises, in the cloud, and at the edge. Backed by NVIDIA, IBM, HPE, Cisco, AWS, Google Cloud, and others, Cohesity is headquartered in Santa Clara, CA, with offices around the globe. We’ve been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design , and our culture. Want to join the leader in AI-powered data security? We are seeking a highly motivated, customer-focused, and hands-on Workplace Manager , to oversee the daily operations, services, and workplace experience within our Cork office. This role is critical in ensuring that our office reflects our values, supports productivity, and fosters a sense of connection and belonging for employees and visitors. The Workplace Manager will lead onsite workplace services, facility management, vendor management, optimize workplace environments, supports events, and, HR, Finance to deliver seamless operations and an exceptional workplace experience. Driving operational excellence is the key for success in this role. This is an on-site position. HOW YOU'LL SPEND YOUR TIME HERE: Workplace Operations Oversee daily operations across all workplace services, including reception, food & beverage, janitorial, mail/shipping, and office supply management. Ensure the office environment is safe, welcoming, and aligned with brand and culture standards. Lead space management and seating assignments Develop and launch a robust facility management and preventive maintenance program in collaboration with other workplace site leaders Oversee planning and execution of MAC (Moves, Adds, Changes) projects by partnering with business, IT, Security, and property management team. Oversee permitting and construction of small projects. Manage facilities emergencies and issue timely communications to employees and executives through Slack and email, ensuring clarity, accuracy, timeliness, and alignment with business priorities. Own budget and lead detailed fiscal planning, ensure accurate budget tracking and forecasting, and drive timely and accurate accruals reporting Vendor & Service Management Manage vendor contracts and service delivery (janitorial, facility maintenance, food & beverage, office supplies, etc.). Conduct regular vendor performance reviews and service-level audits to ensure accountability. Partner with Procurement and Finance on budgeting, cost control, and contract renewals. Ensure timely issuance of POs and PO tracking and invoicing across all services Supervise vendor staff and oversee daily schedules, training, and performance. Workplace Experience & Events Partner with our event planners to drive onsite engagement through hospitality-focused services and cultural initiatives. Support events, all-hands & town hall meetings, executive visits leading furniture, janitorial, caterings services Act as the face of workplace operations, ensuring employees feel supported and valued. Collaborate with IT for AV, conference room, and technology support. Serve as the key point of contact for building management and landlord relations. Partner with Security to ensure a safe, secure, and compliant workplace environment. WE'D LOVE TO TALK IF YOU HAVE MANY OF THE FOLLOWING: 10+ years of experience in facilities management, hospitality, workplace operations. Proven track record managing large office operations and cross-functional workplace programs. Strong vendor management and contract negotiation experience. Excellent communication and interpersonal skills; ability to represent the company with professionalism. Experience crafting clear, concise communications for employees and executives. Proficiency in workplace technology systems (ServiceNow, Envoy visitor & space management or similar platforms) Highly organized, proactive, and adaptable in a fast-paced environment. Strong project management and analytical abilities Bachelor’s degree in Facilities Management, Real Estate, Architecture or related fields highly preferred Deep understanding of regulatory and compliance