Payroll Specialist Lead - Poland

Job Application for Payroll Specialist Lead - Poland at Remote Back to jobs New Payroll Specialist Lead - Poland Remote-Poland Apply About Remote Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams. With our core values at heart and future focused work culture, our team works tirelessly on ambitious problems, asynchronously, around the world. You can find Remoters working from 6 different continents (Antarctica left to go!) and all of our positions are fully remote. With Innovation as one of the core values, we have built Automation and AI capabilities into the requirements for every role. We encourage every member of the Remote team to bring their talents, experiences and culture to the table to help us build the best-in-class HR platform. If you are energetic, curious, motivated and ambitious, be part of our world. Apply now and define the future of work! What this job can offer you The Payroll Specialist Lead - Poland is a critical role within Remote’s dynamic global payroll organization. Nestled within our EOR and Payroll Operations Team, this role is responsible for delivering accurate, compliant payroll operations within assigned countries while also contributing to the improvement and scalability of our global payroll processes. You will work closely with internal stakeholders across Payroll Operations, Tax, Finance, Product and Customer Success, while coordinating with diverse payroll partners where applicable. This role is well suited for a mid-to-senior career payroll ops professional who has deep hands-on experience running payroll in complex environments and is comfortable operating in globally distributed teams. What you bring Brings meaningful mid-senior career experience in Polish payroll operations, including hands-on responsibility for end-to-end payroll processing in Poland Has managed payroll in multi-country environments or global organizations, with exposure to different payroll systems and local regulatory frameworks. Demonstrates strong understanding of payroll controls, reconciliations, statutory reporting, and compliance requirements. Comfortable working with internal and external stakeholders in Remote’s payroll ecosystem, and coordinating cross-functional stakeholders. Analytical and detail-oriented, with strong problem-solving skills and the ability to manage complex payroll scenarios. Strong written and oral communicator, comfortable working in asynchronous and globally distributed environments. Takes ownership of outcomes, raises risks early, and approaches operational challenges with curiosity and accountability. Comfortable working in scrappy, quick-moving start-up environments. Proficient in payroll tools and data analysis using in-house and external platforms Experience working in remote or globally distributed teams is an advantage. Demonstrates strong fluency in English; additional languages are a plus. Key Responsibilities Ensure payroll is processed accurately, on time, and in compliance with country-specific regulations and statutory requirements. Own end-to-end payroll execution for assigned jurisdictions, including validation of payroll inputs, payroll calculations, and post-payroll processes. Act as a subject matter expert on country payroll requirements, staying up to date with legislative, tax, and regulatory developments that may impact payroll operations. Support the operational implementation and rollout of payroll services in new or expanding jurisdictions, ensuring payroll execution processes are effectively integrated into operational workflows. Serve as a key point of coordination for internal teams and external stakeholders on country payroll matters. Identify and resolve payroll discrepancies, operational risks, or compliance issues, exercising sound judgment when escalating complex matters. Contribute to the continuous improvement of payroll operational processes, identifying opportunities to streamline workflows and improve operational transparency. Support the development and maintenance of payroll documentation and operational knowledge to ensure processes remain clear, scalable, and aligned with internal governance requirements. Partner with cross-functional teams to support system enhancements, statutory updates, and operational improvements impacting payroll. Contribute to the adoption of automation and AI-enabled tools that improve payroll operational efficiency, accuracy, and scalability. Participate in testing activities related to payroll system developments, enhancements, and process improvements to ensure operational readiness. Practicals You'll report to: Associate Manager, Payroll Opertaions Team: Payroll Operations Location : For this position we welcome everyone to apply, but we will prioritize applications from the following locations as we encourage our teams to diversify; Poland Start date: As soon as possible Application process Interview with recruiter Interview with future manager Interview with hiring manager & Senior Manager Bar Raiser Interview Prior employment verification check Remote's Total Rewards philosophy is to ensure fair, unbiased compensation and fair equity pay along with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries. At first glance our salary bands seem quite wide - here is some context. At Remote we have international operations and a globally distributed workforce. We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally. Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change. At Remote, we foster internal mobility as a key element of our culture of employee growth and development, supported by a compensation philosophy that guarantees pay equity and fairness. Therefore, all compensation changes associated with an internal move will be reviewed by the Total Rewards & People Enablement team on a case by case basis. The annual salary range for this full-time position is 152 550 zł - 171 650 zł PLN Benefits Our full benefits & perks are explained in our handbook at remote.com/r/benefits . As a global company, each country works differently, but some benefits/perks are for all Remoters: work from anywhere flexible paid time off flexible working hours (we are async ) 16 weeks paid parental leave mental health support services stock options learning budget home office budget & IT equipment budget for local in-person social events or co-working spaces How you’ll plan your day (and life) We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at remote.com/async . You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your life-work balance is important and you will be encouraged to put yourself and your family first, and fit work around your needs. If that sounds like something you want, apply now! How to apply Please fill out the form below and upload your CV with a PDF format. We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote. If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead. Not only do we encourage folks from all ethnic groups, genders, sexuality, age, abilities, disability status and any other under-represented group to apply, but we prioritize a sense of belonging. We have 4 ERGs (Women, Disability, Queer, Minorities in Tech) who meet regularly with the People team. During your interviews and beyond, we ask & encourage anybody who needs an accommodation to request one from their recruiter. We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to. At Remote, we embrace AI as a valuable tool while prioritizing human creativity and authenticity. We look forward to meeting candidates who balance innovation with genuine expertise and experience. To learn more about Remote's AI guidelines check see here . Please note we accept applications on an ongoing basis. Create a Job Alert Interested in building your career at Remote? Get future opportunities sent straight to your email. 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However, for data protection purposes the entities in control of all personal data processed in connection with your application are: Remote Europe Holding, B.V., a company registered in the Netherlands under number 7403597, at Kraijenhoffstraat 137A, 1018RG Amsterdam, The Netherlands; and Remote Technology Services, Inc., a company registered in the United States of America under number 7988145 at 2261 Market St STE 86540 San Francisco, CA 94114; collectively referred to as 'Controller'. Controller’s data protection is handled by our Data Protection Officer, who can be contacted at . Your personal data will be processed under Regulation (EU) 2016/679 (General Data Protection Regulation - GDPR) for the purposes of managing the Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of GDPR as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment. Your personal data will be stored with Greenhouse Software, Inc., a cloud services provider located in the USA and engaged by the Controller to help manage its recruitment and hiring process on the Controller’s behalf. Accordingly, if you are located in the EU, your personal data will be transferred to the United States once you submit it through this website. Greenhouse Software, Inc. is an active participant in the EU-U.S. Data Privacy Framework program**.** We'll review your public LinkedIn profile, and this may influence our decision to proceed with your application. 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Do you have professional working proficiency in English? * Select... Would you be based in Poland as your location? * Select... Do you have previous end-to-end Polish payroll experience? * Select... Do you have experience working with R2Platnik (Symfonia) software? * Select... Do you currently engage a payroll vendor for outsourced payroll processing? * Select... How many employees are you running on your Poland payroll? * What motivated you to apply for this position, and how do you believe your skills and experience will contribute to our team’s success? * Notice at Collection for California Job Applicants * Select... This Notice at Collection describes the categories of personal information that Remote ("the Business") collects about California residents in their capacity as job applicants and the purposes for which that information is used. Categories of Personal Information Collected We collect the following categories of personal information: Personal identifiers: Such as your name, email address, phone number, Linkedin profile, country and city, IP address. Professional or Employment-Related Information: Such as your resume/CV, cover letter, work history, professional references, information about skills and abilities, accomplishments and awards, training and development information, performance evaluation information, previous employment information and employment termination information. Work eligibility information: Such as work eligibility status, existence of a non-compete. Other information: Job interview notes, transcripts, assessment results, evaluation related to your application and any other information you provide in connection with the recruitment process. Education Information: Such as degrees, diplomas, certifications, and educational background. Geolocation information: Such as IP addresses from which we can determine your general location. Sensitive Personal Information Protected characteristics: Such as sex, pronouns, disability status, race, gender identity through voluntary self-disclosure. Physical or Biological information: If we use video interviewing tools, we may process your audio and visual information. Precise geolocation : Derived from your IP address (if precise) Remote does not sell or share any of the categories of personal information listed above. Purposes for Collection and Use The information above is collected and used for the following purposes: Recruiting and Hiring: To evaluate your qualifications for the position for which you applied and to communicate with you throughout the application process. Inclusive Hiring: To ensure our hiring process is inclusive, complies with applicable law and regulations, and that people of all backgrounds are represented in our talent pool. Verification: To verify your candidacy information, identity and legal right to work in respective country. Employment verification involves contacting past employers and may also include contacting listed references. Legal Compliance: To comply with applicable law and regulations including state and federal laws, such as equal employment opportunity reporting requirements. Security: To prevent and detect fraud and investigate security incidents. Selling or Sharing of Personal Information Remote does not "sell" or "share" (as those terms are defined by the CCPA) the personal information of job applicants to third parties. We only disclose specific pieces of information to service providers (e.g. Greenhouse) for the specific business purposes described above. Retention Periods We retain all categories of personal information for as long as is reasonably necessary to fulfill the recruiting and hiring purpose for which it was collected but in any event for no longer than a year, or as required by applicable law. Your Rights and More Information For more details on your rights under the California Consumer Privacy Act—including your Right to Know , Right to Delete , and Right to Correct —please visit our CCPA/CPRA Privacy Policy . Third Parties that Control the Collection of Personal Information In some instances, not only Remote may control the collection of your personal information as job applicant. For certain parts of the application process, the following third parties may control the collection of your data: Successful Application Checks : If your application is successful, Remote will make an offer for employment which may be conditional on you passing additional checks. ID and Employment Verification : These checks, including ID verification and employment history, are conducted via Veremark Ltd (United Kingdom) and Persona Identities, Inc. (USA) . Direct Collection : These third parties may control the collection of personal information directly from you to perform these specific verification services. Additional Notice : You will receive an additional notice (Notice at collection) from the these third parties if and when Remote requires these specific checks. Cooperation : These third party service providers are required by contract to cooperate with Remote to enable your CCPA rights. Voluntary Self-Identification Questions Voluntary Self-Identification Remote is an Equal Employment Opportunity employer and as such it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences.Through the below self-identification survey, we invite you to share your demographic information. This information will be used to ensure that our hiring process is inclusive and that people of all backgrounds are represented in our talent pool. All answers are anonymous and will not be tied to your job application or candidate profile. The data will be aggregated and only used internally to inform our hiring strategies and processes to ensure we are actively working toward creating access to opportunities among under-represented groups and increasing our teams’ diversity. The access to the collected data is limited on a need-to-know basis. These questions are optional and voluntary, and will not have any impact on hiring outcomes. Visit the Remote Handbook to read more about how diversity, equity, and inclusion are a way of life at Remote. What is your Race/Ethnicity? Select... What gender do you identify with? Select... Do you identify as part of the Lesbian, Bisexual, Gay, Transgender, Queer, Intersex, and Asexual (LBGTQIA+) community? Select... 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