Event Manager
About the role
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The Role As an Events Manager (Offline Events), you will be responsible for planning and executing physical, in-person events from concept to teardown. This role is hands-on and execution-driven, with a strong focus on venues, vendors, schedules, budgets, and on-site problem-solving. You’ll be the person who makes sure everything actually works when the doors open.
Responsibilities Plan and manage the offline events including esports tournaments, live shows, community events, and brand activations. Own event timelines, production schedules, and run-of-show documentation. Manage venues, permits, insurance, and all physical logistics required for live events. Source, negotiate, and manage vendors such as staging, AV, lighting, fabrication, staffing, security, and catering. Create and manage event budgets, including cost estimates, tracking, and post-event reconciliation. Coordinate closely with internal teams (creative, marketing, partnerships) to ensure event execution aligns with goals and brand standards. Act as the primary on-site lead during build-in, rehearsals, live event days, and load-out. Troubleshoot issues in real time and make fast, practical decisions under pressure. Oversee on-site staff, freelancers, and contractors to ensure smooth operations and safety compliance. Conduct post-event reviews and documentation to improve future events.
Qualifications 5+ years of experience producing offline / physical events (agency, entertainment, esports, live events, or brand activations). Strong understanding of venue operations, production workflows, and live event logistics. Proven experience managing budgets, vendors, and production schedules. Highly organized, detail-oriented, and comfortable juggling multiple moving parts. Calm and decisive under pressure, especially during live event execution. Strong communication skills and the ability to work with diverse stakeholders. Fluent Japanese required; English proficiency is a plus.