We're looking for an Executive Assistant to keep Circleback running. You'd be the first person in this role, and it's broad by design: you'll work directly with the CEO, manage hiring logistics, the office, our finances, team events, and the experience customers have when they walk in the door. Anything that would otherwise slow the team down becomes yours to solve.

We're a small team that ships fast. The constraint is rarely effort–it's time and focus. Your job is to give the team more of both: take work off people's plates and run the operational machine in the background, with the same care we put into the product. This role is in-person at our San Francisco office.

What you'll do

• Run hiring logistics–source candidates, schedule interviews and work trials, and handle onboarding and offboarding

• Keep payroll and people admin running smoothly

• Manage office operations–food, drinks, supplies, and vendors (part-time office manager, cleaner, and anyone else we work with)

• Invite and greet customers for fireside chats every Friday–and make every visit feel effortless and welcoming

• Give product demos and manage inbound sales (product questions, security questionnaires)–you'll often be the first person a prospective customer talks to

• Help organize team events and offsites people actually look forward to

• Help keep our finances in order–expenses, invoices, reimbursements, and working with our bookkeeper

• Co-ordinate security assessments, certifications, and enterprise customer onboarding

• Own swag end to end–design, ordering, and inventory

• Manage CEO's calendar/inbox

Who you are

You're resourceful and high-agency. You don't wait to be told what to do next–you see what needs doing and handle it. You've juggled a lot of moving pieces before, probably at a startup or in a fast-paced operations or assistant role, and you're the kind of person other people rely on to remember the thing they forgot.