Job Application for AP & Employee Expense Specialist at Mixpanel Back to jobs New AP & Employee Expense Specialist Chicago, US (Remote) Apply About Mixpanel Mixpanel turns data clarity into innovation. Trusted by more than 29,000 companies, including Workday, Pinterest, LG, and Rakuten Viber, Mixpanel’s AI-first digital analytics help teams accelerate adoption, improve retention, and ship with confidence. Powering this is an industry-leading platform that combines product and web analytics, session replay, experimentation, feature flags, and metric trees. Mixpanel delivers insights that customers trust. Visit mixpanel.com to learn more. About the Operational Finance Team The Operational Finance team keeps the business running day-to-day across Accounting & AP, Billing, Collections, Payroll, and Deal Desk. This role sits within the Accounting & AP function, which is responsible for accurately recording all vendor-related transactions and keeping our vendors paid on time. **This role is open to candidates based in any of Mixpanel’s U.S. hubs, including Austin, Chicago, Denver, Los Angeles/Orange County, New York, San Diego, San Francisco/Bay Area, and Seattle. We’re flexible on location, with a preference for candidates in Eastern or Central time zones to best support team collaboration.
About
the Role As an AP & Employee Expense Specialist, you'll be the primary owner of Mixpanel's accounts payable and employee expense programs, operating across Zip (AP) and Navan (T&E). You bring accuracy, timeliness, and analytical instinct to what might look like transactional work — surfacing patterns, forming recommendations, and driving resolution without being asked.
Responsibilities Triage and manage the AP inbox in Zip daily; assess all flagged invoices within one week with documented rationale Own the weekly payment run, wallet funding analysis, and payment readiness reviews; flag persistent vendor patterns with a proposed fix Monitor and clear the Navan flagged transaction queue daily; maintain standardized response templates and upload weekly activity to NetSuite Prepare monthly T&E flag trend analysis with MoM data, root cause hypothesis, and a concrete recommendation Manage the physical card program using the three-strikes compliance framework; draft corrective action communications for manager review Prepare AP aging reports, Navan reconciliation, T&E accruals, and international reclassifications at month-end close Attend weekly Procurement/AP and monthly Cash/AP meetings with prepared agendas; follow through on action items proactively Own the [email protected], [email protected], #ap-help, and #travel-and-expense-at-mixpanel channels; respond within 48 hours We're Looking for Someone Who Has 3+ years of experience in AP, expense management, or a related finance operations role Working knowledge of domestic and international payment methods, currency structures, and common processing errors Experience with procure-to-pay and T&E platforms (Zip & Navan; NetSuite a strong plus) Strong analytical skills and proactive communication style — you bring issues with context and a recommendation Ability to manage a consistent weekly cadence independently and follow through without reminders
Bonus Points For Familiarity with GL coding, accruals, or month-end close processes Experience in a high-growth or SOX-adjacent environment #LI-Hybrid
Compensation The amount listed below is the total target cash
compensation (TTCC) and includes base
compensation and variable
compensation in the form of either a company
bonus or commissions. Variable
compensation type is determined by your role and level. In addition to the cash
compensation provided, this position is also eligible for equity consideration and other
benefits including medical, vision, and dental insurance coverage. You can view our
benefits offerings here . Our salary ranges are determined by role and level and are benchmarked to the SF Bay Area Technology data cut released by Radford, a global
compensation database. The range displayed represents the minimum and maximum TTCC for new hire salaries for the position across all of our US locations. To stay on top of market conditions, we refresh our salary ranges twice a year so these ranges may change in the future. Within the range, individual pay is determined by experience, job-related skills,
qualifications, and other factors. If you have questions about the specific range, your recruiter can share this information. Mixpanel
Compensation Range $115,500 - $156,500 USD
Benefits and
Perks Comprehensive Medical, Vision, and Dental Care Mental Wellness Benefit Generous Vacation Policy & Additional Company Holidays Enhanced Parental Leave Volunteer Time Off Additional US
Benefits: Pre-Tax
Benefits including 401(K), Wellness Benefit, Holiday Break *please note that
benefits and
perks for contract positions will vary* Culture Values Make Bold Bets: We choose courageous action over comfortable progress. Innovate with Insight: We tackle decisions with rigor and judgment - combining data, experience and collective wisdom to drive powerful outcomes. One Team: We collaborate across boundaries to achieve far greater impact than any of us could accomplish alone. Candor with Connection: We build meaningful relationships that enable honest feedback and direct conversations. Champion the Customer: We seek to deeply understand our customers’ needs, ensuring their success is our north star. Powerful Simplicity: We find elegant solutions to complex problems, making sophisticated things accessible. Why choose Mixpanel? We’re a leader in analytics with over 9,000 customers and $277M raised from prominent investors: like Andreessen-Horowitz, Sequoia, YC, and, most recently, Bain Capital. Mixpanel’s pioneering event-based data analytics platform offers a powerful yet simple solution for companies to understand user behaviors and easily track overarching company success metrics. Our accomplished teams continuously facilitate our expansion by tackling the ever-evolving challenges tied to scaling, reliability, design, and service. Choosing to work at Mixpanel means you’ll be helping the world’s most innovative companies learn from their data so they can make better decisions. Mixpanel is an equal opportunity employer supporting workforce diversity. At Mixpanel, we are focused on things that really matter—our people, our customers, our partners—out of a recognition that those relationships are the most valuable assets we have. We actively encourage women, people with disabilities, veterans, underrepresented minorities, and LGBTQ+ people to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status. Pursuant to the San Francisco Fair Chance Ordinance or other similar laws that may be applicable, we will consider for employment qualified applicants with arrest and conviction records. We’ve immersed ourselves in our Culture and Values as our guiding principles for the impact we want to have and the future we are building. Apply for this job * indicates a required field First Name * Last Name * Email * Phone Country * Phone * Location (City) * Locate me Resume/CV * Attach Attach Google Drive Enter manually Enter manually Accepted file types: pdf, doc, docx, txt, rtf Cover Letter Attach Attach Google Drive Enter manually Enter manually Accepted file types: pdf, doc, docx, txt, rtf Education School Select... Degree Select... Discipline Select... Add another LinkedIn Profile Website How did you hear about Mixpanel as an Employer? * Select... Are you currently authorized to work in the country outlined for this job (e.g. H-1B status)? * Select... Name (the name you go by) Pronouns (the pronouns you use) Mixpanel does not discriminate on the basis of sexual orientation, gender identity or expression. To create an inclusive environment and ensure you are comfortable, please feel free to provide us with this information Please acknowledge that you've read and understand Mixpanel's Recruitment Privacy Policy * Select... Click here to review Mixpanel's Recruitment Privacy Notices Mixpanel Inclusion: Voluntary Demographics At Mixpanel, we value belonging and believe in fostering an environment where diversity can thrive. Mixpanel does not discriminate on the basis of sexual orientation, gender identity or expression. In order to track the effectiveness of our efforts and to ensure we consider the needs of all our employees, please consider the following optional question. The responses will be used (in aggregate only) to help us identify areas for improvement in our hiring process. Your responses, or your choice to not respond, will not be associated with your specific application and will not in any way be used in the hiring decision. Do you consider yourself a member of the Lesbian, Gay, Bisexual, Transgender, Queer/Questioning Community? Select... Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file. As set forth in Mixpanel’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. Gender Select... Are you Hispanic/Latino? Select... Race & Ethnicity Definitions If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to
compensation (or who but for the receipt of military retired pay would be entitled to
compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Veteran Status Select... Voluntary Self-Identification of Disability Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp . How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury Disability Status Select... PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete. Submit application Powered by Greenhouse
