Executive Assistant to the Chief Medical Officer (CMO)

Position: Executive Assistant to the Chief Medical Officer (CMO) Location: Cambridge, MA Job Id: 306 # of Openings: 1 Position Title: Executive Assistant to the Chief Medical Officer (CMO) Reports To: Chief Medical Officer (CMO) Location: Cambridge, MA Join the adventure! The Executive Assistant to the Chief Medical Officer provides high-level administrative, operational, and strategic support to the CMO and broader Clinical leadership team. This role requires exceptional judgment, proactive calendar and travel management, and the ability to navigate complex scheduling decisions involving internal stakeholders and external partners. The Executive Assistant will serve as a trusted partner to the CMO, anticipating needs, resolving conflicts, and enabling the Clinical organization to operate efficiently and effectively. This position is based in an in-office environment and requires close collaboration with a team of administrative professionals to ensure seamless executive and organizational support. Key

Responsibilities: Executive & Calendar Management Own and proactively manage the CMO’s complex and dynamic calendar, exercising sophisticated judgment to prioritize meetings, resolve conflicts, and align scheduling with strategic objectives. Anticipate scheduling needs and prepare the CMO for upcoming meetings by ensuring appropriate time allocation, sequencing, and coordination across stakeholders. Make independent, informed decisions regarding calendar trade-offs and conflicts, escalating when appropriate. Manage frequent changes with discretion, flexibility, and a solutions-oriented mindset. Meeting & External Partner Coordination Coordinate and schedule internal and external meetings, including those involving key external partners, collaborators, and advisors. Plan and manage group meetings, leadership sessions, and cross-functional forums, ensuring seamless logistics and clear communication. Serve as a primary point of contact for external partners on scheduling and meeting coordination. Travel Management Manage complex, frequent domestic and international travel for the CMO, including itineraries, flights, accommodations, ground transportation, and meeting logistics. Anticipate and resolve travel-related issues proactively, adjusting plans as needed to accommodate changing priorities. Support expense tracking and reconciliation related to travel. Clinical Team Support Provide calendar and travel support to members of the broader Clinical leadership team, as needed. Ensure alignment and coordination across Clinical schedules to support key milestones, leadership meetings, and external engagements. Administrative Team Collaboration & Backup Support Partner closely with other Executive Assistants and administrative professionals in an in-office environment to ensure consistent, high-quality executive support. Provide backup calendar, travel, and meeting support for other leaders as needed during planned and unplanned absences. Share best practices, coverage plans, and institutional knowledge to ensure continuity and resilience across the administrative team. Contribute to a collaborative, service-oriented administrative culture with a strong sense of ownership and accountability. Administrative & Operational Excellence Handle sensitive and confidential information with the highest level of professionalism and discretion. Identify opportunities to improve administrative processes, workflows, and communication within the Clinical organization. Support special projects and ad hoc initiatives as requested by the CMO or CSO.