Navan - Business Travel Solutions & Expense Management Navan - Business Travel Solutions & Expense Management Platform Travel Business Travel Management See how to manage all corporate travel in one place. Program Management Advanced Analytics Navan Rewards Sustainability Travel Services Support Personal Travel Expense Payments Business Travel Management See how to manage all corporate travel in one place. Program Management Travel Services Advanced Analytics Navan Rewards Sustainability Support Personal Travel Expense Management Control, manage, and track expenses. Payments Use Navan cards or bring your own corporate card. Intelligence Integrations Security & Trust Solutions By Role Accounting Teams Executive Assistants Finance Teams Travel Managers Travelers By Company Size Enterprises Small Businesses By Industry Energy and Utilities Financial Services Food and Beverage Health and Wellness Industrial and Manufacturing Media and Entertainment Professional Services Real Estate & Construction Retail and E-Commerce Technology and Software Study finds Navan saves customers 16% on business travel Read now Pricing Resources Resource Center Webinars Guides and Reports Blogs Per Diem Calculator Mileage Calculator Glossary See why 77% of managers prioritize all-in-one T&E Read now Customers Case Studies Customer Reviews Admin resources End-User Resources Help Center Your browser does not support the video tag. “Navan just feels so much easier. It’s super seamless.” Watch full video Company
About Us Partners Careers Contact Us Join our team View job openings Region France Germany Netherlands Spain United Kingdom United States Your browser does not support the video tag. Introducing Navan Edge Early access The new standard for frequent travelers: tailored, rewarding, effortless. Get started Request a demo Log In France Germany Netherlands Spain United Kingdom United States Log In Log In Log In Executive Assistant (Marketing) Location: Palo Alto, CA or San Francisco, CA Department: Executive and Admin We are seeking a high-caliber, experienced Executive Assistant to act as a strategic partner to our Chief Marketing Officer (CMO). Reporting directly to the CMO, you will be the backbone of our Marketing organization, ensuring our executive leadership functions at peak efficiency. This is not a passive, gatekeeping role. We need a high-energy, exceptionally organized "doer" who thrives in a fast-paced environment and possesses a relentless drive to execute. You are someone who anticipates needs before they arise, brings order to chaos, and takes immense pride in flawless execution and a sharp attention to detail. If you are a tech-forward administrative professional who moves fast, communicates clearly, and wants to actively shape our team culture, we want you on board. What You’ll Do Executive Partnership & High-Velocity Support Advanced Calendar & Logistics Management: Seamlessly manage complex, rapidly shifting calendars for the CMO (with fluidity to help others on her team). Prioritize critical meetings, resolve conflicts proactively, and ensure daily schedules are optimized and organized for maximum productivity. Rapid Response Inbox Management: Serve as the strategic first line of defense for executive communications. Monitor inboxes, flag urgent matters, draft high-quality responses, and ensure no critical thread goes unanswered. Meeting Preparation & Context: Ensure executives are meticulously prepared for every engagement. You will gather briefing materials, track external follow-ups, and ensure leadership has the exact context needed ahead of time. Marketing Team Operations All-Hands, Offsites & Event Logistics: Take full ownership of the planning and execution of all marketing offsites, company culture events, and major team gatherings. Own everything from venue sourcing and contract negotiation to logistics, catering (specifically optimizing Monday/start-of-week setups), and seamless on-site coordination. Internal Meeting & Planning Support: Provide high-touch logistical support for internal team offsites, strategic planning sessions, and both complex virtual and high-stakes in-person meetings. External Relations & Vendor Management: Proactively own and manage high-value external communication flows. Act as the primary interface for external partners and vendors, ensuring hyper-responsive, professional communication. Purchase Orders & Legal Routing: Fast-track team execution by routing vendor contracts, statements of work (SOWs), and invoices through internal legal and finance approval channels with sharp attention to detail. Marketing Swag & Asset Management: Maintain flawless oversight of inventory levels for marketing collateral, event banners, and promotional merchandise; proactively initiate reorders before stocks run low. Shipment Tracking & Logistics: Coordinate the precision inbound and outbound logistics of event materials and swag to various field locations, ensuring guaranteed on-time delivery and tight return tracking. Culture & Team Vibe: Act as a cultural pillar for the organization, helping to drive engagement, celebrate wins, and maintain a high-performing, connected team environment.
What We're Looking For Hyper-Organized with Elite Attention to Detail: You don’t just manage a to-do list; you master it. You have a passion for structure, an eye for the smallest details, and a standard of excellence where nothing slips through the cracks. Driven & Highly Responsive: You move with a sense of urgency. You are quick on your feet, highly responsive over Slack and email (sometimes text), and motivated by a fast-paced environment. A Culture Champion: You possess high emotional intelligence (EQ) and positive energy. You care about team dynamics and actively work to build a welcoming, inclusive, and vibrant workplace culture. Tech-Forward & Adaptable: You are a power user of Google Workspace and Slack, and you actively embrace AI tools and modern software to make workflows faster and smarter. Proactive Problem Solver: You don't wait for direction when a challenge arises. You troubleshoot independently, present solutions rather than just problems, and maintain strict confidentiality at all times. Local & Mobile: You are based in the Bay Area, able to work reliably out of our San Francisco office, and flexible enough to travel to Palo Alto as needed for key meetings. Also able to travel for offsites or other events when needed. 4–7+ years of experience as an Executive Assistant, Operations Coordinator, or similar role, preferably in a fast-growing environment. Exceptional written and verbal communication skills; ability to interface confidently with internal leadership and external partners. Master-level proficiency with Google Workspace (Gmail, Calendar, Drive, Slides, Sheets) and Slack. Proven track record of managing event logistics, offsites, and basic budget/expense tracking with high accuracy. Valid driver’s license or reliable transportation for seamless travel between SF and Palo Alto offices. Valid passport for international travel when needed. The posted pay range represents the anticipated low and high end of the
compensation for this position and is subject to change based on business need. To determine a successful candidate’s starting pay, we carefully consider a variety of factors, including primary work location, an evaluation of the candidate’s skills and experience, market demands, and internal parity. For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive
compensation. Target incentive
compensation for some roles may include a ramping draw period.
Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter. Pay Range $28 — $63 USD About Navan Navan (Nasdaq: NAVN) is the global AI-powered business travel and expense platform that makes travel easy for frequent travelers. From finding flights and hotels, to automating expense reconciliation, with 24/7 support along the way, Navan delivers an intuitive experience travelers love and finance teams rely on. See how Navan customers benefit and learn more at navan.com . Culture of Excellence Our team is our competitive edge — a high-performance group of smart, driven people committed to winning together. This dedication to excellence is why we’ve been recognized as a Best Place to Work by Built In (2023–2026), a G2 Best Global Software Company (2025–2026), Forbes Cloud 100 (2022–2025), and CNBC Disruptor 50 (2022–2025). At Navan, we provide an environment where top talent excels, offering the autonomy and fast-paced trajectory needed to build a defining career and do the best work of your life. Our
Benefits Navan offers a comprehensive
benefits program designed to support your well-being, financial security, and life outside of work. Our
benefits, thoughtfully tailored by country to meet local needs, include healthcare coverage, insurance offerings, and wellness resources for you and your family. We support long-term financial growth through retirement savings programs and opportunities to participate in our equity plans, so you can share in Navan’s success. To promote balance, we offer flexible time off, country-specific holidays, and paid parental leave for all new parents. Additional
benefits include connectivity and commuting support*, mental health resources, and exclusive travel-related
perks. Wherever you’re based, our
benefits evolve with you. Workplace Policy Navan believes in the value of in-person connections, whether that’s sitting down to have lunch with one another, taking a walking 1:1, or collaborating in a room together. The connections forged through face-to-face interactions improve company culture and drive business results. Navan invests in global office spaces — in the U.S., Europe, and Asia, among others — that feel welcoming. In-office
perks such as company-provided lunches and happy hours create a strong team environment to help you do your best work. Our employees work from the office four days a week. Please expect this policy for all roles that are tied to an office. Equal Opportunity Navan is an equal opportunity employer. We make all employment decisions based solely on merit. We provide equal employment opportunity to all applicants and employees without discrimination on the bases of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We prohibit any such discrimination or harassment. This policy applies to all terms and conditions of employment, including hiring. Accommodations Navan complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law. Navan will reasonably accommodate qualified individuals with a disability in connection with applications for employment as required by law. If you need any assistance or accommodations due to a disability, you are welcome to email us at [email protected] . Candidate Privacy Notice and Use of AI As part of the recruitment process, certain personal data may be processed using automated tools, including tools that use AI. For details on how Navan collects and uses your personal data, please review Navan's Candidate Privacy Notice here . Job Search Best Practices We have been made aware of recruitment scams involving fraudulent attempts to lure job seekers into sending money or personal information in return for fake job offers or coerce them into purchasing equipment by electronic funds transfer (Zelle, Venmo, etc.) Legitimate Navan recruiters will never ask for money in any recruitment or onboarding activities. All available job openings at Navan will be posted on Navan’s website and all Navan recruiters will be reachable through an email address ending in “@navan.com” or “@navan.tech” or "@talent.navan.com". *Applies to select locations. Product Business Travel Expense Management Advanced Analytics Navan Rewards Sustainability Solutions Enterprises Small Business Accounting Teams Executive assistants Finance Teams Travel Managers Travelers By Industry Energy and Utilities Financial Services Food and Beverages Health and Wellness Industrial and Manufacturing Media and Entertainment Professional Services Real Estate and Construction Retail and Ecommerce Technology and Software Resources Guides Compare Us Blog Travel and Expense Glossary Per Diem Calculator Mileage Calculator Customers Case Studies Help Center Customer Resources End-User Resources Customer Reviews Company
