Executive Administrative Assistant

Executive Administrative Assistant Executive Administrative Assistant About Copado Copado is the leading DevOps platform for Salesforce, revolutionizing how the world's largest organizations achieve success in their Salesforce deployments. Our mission is to accelerate the Salesforce development lifecycle, support digital transformation, and deliver unparalleled value to our customers. We continuously innovate, ensuring our platform meets the evolving needs of Salesforce developers and operations professionals. Job Summary We are seeking a high-performance Executive Administrative Assistant to serve as a strategic operational partner to Copado's senior executive leadership team. This is not a traditional administrative role. It is a mission-critical position requiring exceptional organizational ability, speed, discretion, and the capacity to manage complex, competing priorities across multiple leaders simultaneously. The executives you support operate at a high level with rigorous expectations, rapid decision cycles, and an intense pace. The ideal candidate thrives in that environment, anticipates needs across multiple stakeholders, solves problems before they surface, and ensures each leader can focus entirely on their strategic priorities. This role requires the skillset of a seasoned executive assistant combined with strong operational execution and modern technical fluency, including proficiency with AI productivity tools and digital collaboration platforms. This role supports Copado's Chief People Officer Chief Business Officer SVP, General Counsel SVP, Customer Success Key

Responsibilities Executive Partnership Serve as the primary administrative partner to multiple senior executives, ensuring seamless daily operations across each leader's priorities Manage and aggressively optimize calendars for multiple executives, resolving conflicts and aligning schedules with strategic objectives Act as gatekeeper and liaison between executives and internal/external stakeholders Prepare executives for meetings through research, briefings, agendas, and follow-up tracking Draft and manage executive communications, presentations, and correspondence on behalf of multiple leaders Operational Execution Coordinate executive team meetings, cross-functional leadership sessions, and board engagements Track high-priority initiatives across leaders and ensure follow-through across departments Maintain organized and secure executive documentation and records for multiple stakeholders Execute special projects and operational initiatives on behalf of the leadership team Balance and triage competing requests across executives, escalating conflicts as appropriate Communication & Stakeholder Management Interface with senior executives, partners, clients, and board members with professionalism and executive presence on behalf of multiple leaders Ensure clear, coordinated communication between the leadership team and the broader organization Manage sensitive and confidential information across multiple executives with the highest level of discretion Travel, Logistics & Financial Administration Quarterly travel required (if applicable) Coordinate complex domestic and international travel arrangements with detailed itineraries for multiple executives, often simultaneously Manage expense reporting across multiple cost centers Oversee logistical planning for executive meetings, events, and engagements Technology & AI Productivity Leverage AI tools to streamline workflows, research, summaries, document drafting, and task automation across the leadership team Maintain high efficiency using digital productivity and collaboration platforms Support executives with data tracking, reporting, and digital organization